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Privacy

Information privacy

This data protection declaration clarifies the type, scope and purpose of the processing of personal data when using our online offer. Personal data are all data that have a personal relationship with you, e.g. B. Name, address, email address or user behavior. within our online offer and the websites connected to it.
The terms (e.g. processing or data controller) are used analogously to the definitions in the General Data Protection Regulation (GDPR).

Personal data 
this is all information relating to an identified or identifiable natural person; A natural person is considered to be identifiable if he or she directly or indirectly, in particular by assigning an identifier such as a name, an identification number, location data, an online identifier (e.g. cookie) or one or more special characteristics, expresses the physical, physiological, genetic, psychological, economic, cultural or social identity of this natural person can be identified.

Processing
describes any process performed with or without the help of automated processes, or any such series of processes in connection with personal data; practically every handling of data.

Affected person
is any identified or identifiable natural person whose personal data are processed by the controller.

Pseudonymization
is the processing of personal data in such a way that the personal data can no longer be assigned to a specific data subject without the use of additional information, provided that this additional information is kept separately and is subject to technical and organizational measures that ensure that the personal data is not one identified or identifiable natural person.

Profiling
is any type of automated processing of personal data, which consists in the fact that this personal data is used to assess certain personal aspects relating to a natural person, in particular aspects relating to work performance, economic situation, health, personal preferences, Analyze or predict the interests, reliability, behavior, location or relocation of this natural person.

Responsible
means the natural or legal person, public authority, agency or other body that alone or together with others decides on the purposes and means of processing personal data. 

Processors
means a natural or legal person, public authority, agency or other body, that processes personal data on behalf of the person responsible.


The responsible body in the sense of data protection laws,
analogous to the EU General Data Protection Regulation (GDPR) and other data protection regulations:

Fairmaxx GmbH
Neusser Str. 1b
41542 Dormagen
Germany

Telefon:  +49 2133 975989-  0
Fax:        +49 2133 975989-29
E-Mail:   office@fairmaxx.de

represented by the business executive
Michael Steinmeister

direkt link to the legal notice

 

Purpose of data processing by the responsible body and third parties

We only process your personal data for the purposes stated in this data protection declaration and permitted by law. Your personal data will not be passed on to third parties for purposes other than those mentioned. We only pass on your personal data to third parties if:

  • You have given your express consent to this

  • the processing is necessary to process a contract with you

  • the processing is necessary to fulfill a legal obligation

  • processing is necessary to protect legitimate interests

  • and there is no reason to assume that you have an overriding legitimate interest in not disclosing your data.

 

Deletion or blocking of the data

We adhere to the principles of data avoidance and data economy. Your personal data will only be stored for as long as is necessary to achieve the stated purposes or for the various storage periods provided for by law. After the respective purpose ceases to exist or these deadlines have expired, the corresponding data will be routinely blocked or deleted in accordance with the statutory provisions.

  

IYour rights as a data subject:

  • Art. 15 GDPR the right to request information about your personal data processed by us to the extent specified there.

  • Art. 16 GDPR the right to immediately request the correction of incorrect or the completion of your personal data stored by us.

  • Art. 17 GDPR the right to request the deletion of your personal data stored by us, unless further processing is necessary
    - to exercise the right to freedom of expression and information;
    - to fulfill a legal obligation;
    - for reasons of public interest
    - to assert, exercise or defend legal claims. 

  • Art. 18 GDPR the right to request the restriction of the processing of your personal data, insofar as
    - the accuracy of the data is disputed by you.
    - the processing is unlawful, but you refuse to delete it.
    - we no longer need the data, but you need it to assert, exercise or defend legal claims.
    - You acc. Art. 21 GDPR to object to processing.

  • Art. 20 GDPR the right to receive your personal data that you have provided to us in a structured, common and machine-readable format or to request the transfer to another person responsible.

  • Art. 77 GDPR the right to complain to a supervisory authority. As a rule, you can contact the supervisory authority of your usual place of residence or work or our company headquarters.

If you have any questions about the collection, processing or use of your personal data, information, correction, blocking or deletion of data as well as revocation of a given consent or objection to a specific use of data, please contact us directly using the contact details in our legal notice..


Right of objection

Insofar as we process personal data as explained above in order to safeguard our legitimate interests, which outweigh our interests, you can object to this processing with effect for the future. If the processing takes place for the purposes of direct marketing, you can exercise this right at any time as described above. If the processing takes place for other purposes, you have a right to object only if there are reasons that arise from your particular situation.
After exercising your right to object, we will no longer process your personal data for these purposes, unless we can demonstrate compelling legitimate grounds for the processing that outweigh your interests, rights and freedoms, or if the processing of the assertion, exercise or defense of Serves legal claims.
This does not apply if the processing is done for the purposes of direct marketing. Then we will no longer process your personal data for this purpose.

 

Safety measures

To comply with the regulations of data protection laws, we take the usual technical and organizational security measures according to the state of the art. So that your data is protected against accidental or intentional manipulation, partial or complete loss, destruction or against unauthorized access by third parties.


Cookies

Our website uses at several locations so-called cookies. Cookies are small text files that are stored on your computer and saved by your browser. They serve to make our offer more user-friendly, more effective and safer. Furthermore, cookies enable our systems to recognize your browser and offer you services. Cookies do not contain personal data.
Cookies often contain a so-called cookie ID for the unique identification of the cookie. It consists of a character string through which websites and servers can be assigned to the specific internet browser in which the cookie was stored. A browser can be recognized and identified using the unique cookie ID.

The cookies we use are so-called session cookies. They are automatically deleted after you close your browser and are not used for analysis or tracking functions. It is not possible to assign the data to the user. This data is not saved.

You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general, and activate the automatic deletion of cookies when the browser is closed. If cookies are deactivated, the functionality of this website may be restricted..


Contact

When contacting us (e.g. via contact form, e-mail, phone, fax, post or via social media), the information provided by the user for processing the contact request and processing it in accordance with. Art. 6 Para. 1 Point b GDPR processed. The information provided by users can be stored in an electronic customer management system (CRM system) or a comparable request organization.
We delete the requests if they are no longer necessary. We check the necessity every two years. The statutory archiving obligations also apply.

 

Application process data

If you apply to us with your data, we will process the personal data you provided to us in the application process.
An application process generally requires that applicants provide us with the applicant data. The necessary applicant data are marked on our online form. Otherwise they result from the job descriptions; Basically, this includes information about the person, postal and contact addresses and the documents belonging to the application, such as cover letter, curriculum vitae and the certificates. In addition, applicants can voluntarily provide us with additional information.

By submitting the application to us, the applicants consent to the processing of their data for the purposes of the application process in accordance with the type and scope set out in this data protection declaration.

If special categories of personal data (e.g. health data, severely handicapped person or ethnic origin) are voluntarily communicated within the scope of the application process within the meaning of Art. 9 Para. 1 GDPR, their processing is also carried out in accordance with Art. 9 Para. 2 Point b GDPR.
If, within the scope of the application process, special categories of personal data within the meaning of Art. 9 Para. 1 GDPR are requested from applicants who are necessary for the exercise of their profession, their processing is also carried out in accordance with Art. 9 Para. 2 Point a GDPR.

Applicants can send us their applications using an online form on our website. The data is encrypted and transmitted to us in accordance with the state of the art.

Applicants can also send us their applications via email. We would like to point out that emails are generally not sent encrypted. As an applicant, you have to take care of the encryption yourself. We can therefore accept no responsibility for the transmission of the application between the sender and receipt on our server. You should therefore use our online form or postal delivery. If you send the data by e-mail or via a contact form on our online presence, the processing takes place electronically. If an employment contract is concluded after the application process, we save your data for the purpose of processing the employment relationship in compliance with the statutory provisions. The purpose is to process a proper application process. The processing of the applicant data takes place to fulfill our (pre) contractual obligations in the context of the application process within the meaning of Art. 6 Para. 1 Point b and f GDPR in conjunction with § 26 BDSG, provided that the data processing e.g. is necessary for us as part of legal proceedings.

If an employment contract is not concluded, your data will be deleted after the application process has been completed, or at the latest 2 months after it has been concluded. This does not apply if legal provisions prevent deletion or the further storage of your data is necessary for the purpose of providing evidence (e.g. in a procedure under the General Equal Treatment Act). Invoices for any reimbursement of travel expenses are archived in accordance with tax regulations.
The application process is deemed to have been completed when the cancellation is sent to you. You also have the right to withdraw your application or request that your personal data be deleted at any time.

As part of the application, we offer applicants the opportunity to be included in our talent pool for a period of two years on the basis of consent within the meaning of Art. 6 Para. 1 Point b and Art. 7 GDPR.
The application documents in the talent pool will be processed solely in the context of future job advertisements and job searches and will be destroyed at the latest after the deadline. Applicants are informed that their consent to being included in the talent pool is voluntary and has no influence on the current application process. This consent can be revoked at any time for the future and the objection can be declared within the meaning of Art. 21 GDPR.

     

Contractual benefits

We process the data of our contractual partners and interested parties as well as other clients, customers, clients, clients or contractual partners in accordance with Art. 6 Para. 1, b GDPR in order to provide them with our contractual or pre-contractual services. The data processed here, the type, scope and purpose and the necessity of their processing are determined by the underlying contractual relationship.
The processed data includes the master data of our contractual partners (e.g., names and addresses), contact details (e.g. email addresses and telephone numbers) as well as contract data (e.g., services used, contract content, contractual communication, names of contact persons) and payment data (e.g., Bank details, payment history).
The data will be deleted if the data are no longer required to fulfill contractual or statutory care obligations and to deal with any warranty and comparable obligations, the necessity of storing the data being checked every three years; otherwise, the statutory retention requirements apply.

 

Administrative management

We process data in the context of administrative tasks as well as the organization of our company, financial accounting and compliance with legal obligations, such as archiving. We process the same data that we process as part of the provision of our contractual services. The processing bases are Art. 6 Para. 1 lit. c. GDPR, Art. 6 Para. 1 lit. f. GDPR. Customers, interested parties, business partners and website visitors are affected by the processing. The purpose and our interest in processing lies in administration, financial accounting, office organization, archiving of data, i.e. tasks that serve to maintain our business activities, perform our tasks and provide our services. The deletion of the data with regard to contractual services and contractual communication corresponds to the information mentioned in these processing activities.
We disclose or transmit data to the financial administration, consultants such as tax advisors or auditors as well as other fee agencies and payment service providers.
Furthermore, based on our business interests, we store information about suppliers, organizers and other business partners, e.g. for later contact. We generally store this mostly company-related data permanently.

 

Hosting / emailing

The hosting services used by us serve to provide infrastructure and platform services, computing and storage capacity, database services and e-mail delivery as well as technical security and maintenance services that we use for the purpose of operating our online offers.
In doing so, we, or our hosting provider, process inventory data, contact details, content data, contract data, usage data, meta and communication data from customers and interested parties of our online offers based on our legitimate interests in the efficient and secure provision of this online offer in accordance with. Art. 6 para. 1 point f GDPR in conjunction with Art. 28 GDPR. These service providers are located within a country of the European Union or the European Economic Area. The contractually agreed order processing takes place in accordance with the standards of the GDPR and other data protection requirements.

  

Access data and log files

We, or our hosting provider, collects data on every access to the server on which this service is located (so-called server log files) on the basis of our legitimate interests within the meaning of Article 6 (1) point f GDPR. The access data include the name of the website accessed, file, date and time, the amount of data transferred, messages about successful access, the browser used and version, the operating system of the user, the referrer URL (previously visited page), the IP address and the requesting provider .
For security reasons (e.g. to investigate misuse or fraud), log file information is stored for a maximum of 7 days and then deleted. Data whose further storage is required for evidence purposes are excluded from deletion until the respective incident has been finally clarified.

  

Alterations

We reserve the right to adapt this data protection declaration so that it always corresponds to the current legal requirements or to implement changes to our services in the data protection declaration, e.g. when introducing new services. The new data protection declaration then applies to your next visit.
Last update: 23.05.2018